The Colony City Secretary reports to the City Council and is a statutory position required by State law and the City Charter. The City Secretary is the Records Manager for the city and as such is responsible for the management and preservation of the city’s records. Public information requests are processed by the city secretary's office according to the Texas Public Information Act. As a city official the City Secretary maintains the corporate seal of the city and countersigns contracts and financial documents.
Municipal elections are overseen by the City Secretary who is responsible for ensuring that they are conducted in accordance with the Texas Election Code and the City Charter. The City Secretary also coordinates the appointment process for boards and commissions. Other responsibilities include processing liens, recording and documenting legislative actions of the City Council, posting meeting agendas and other legal notices, administering the oath of office, and certifying alcoholic beverage sales licensing applications. This office also provides administrative support for the City Council.
Customer Service to the Citizens
The City Secretary staff strives to provide timely and responsible customer service to the citizens of The Colony.