Procedures to Appear Before Council
All citizens have a right to speak before the City Council. There are two types of items that a citizen may want to speak about. The first is an item on the agenda and the second is an item not on the agenda.
Items Not Posted on the Agenda
The City Council may not discuss items not posted on the agenda however may refer inquiries, requests, etc. to city staff to address at a later time. Council may also respond with factual data or policy information, or place the item on a future agenda.
Citizen Input will not be heard during the Work Session portion of the meeting.
Citizen Input Request Form
Each speaker is asked to fill out a Citizen Input Request Form. The forms are available in the City Hall lobby and should be submitted to the city secretary prior to the beginning of discussion on that item. Besides providing name and address, the speaker will indicate on the form if they want to speak about an item on the agenda or on an item not on the agenda. If speaking on an item not on the agenda, the speaker will be called during the portion of the meeting entitled Citizen Input. If for an item that is on the agenda, generally the speaker must wait until that item is addressed by the City Council. When the Presiding Officer opens the floor to comments during Public Hearings, speakers may step to the microphone and provide their comments without prior notification to the city secretary.
When called, speakers will step to the microphone, state their name and address for the record, and limit their comments to five (5) minutes. Each speaker will be allowed to speak one time per agenda item. Comments shall be specific to the issue. All remarks and questions shall be made to the City Council as a whole, and not to individual Council members. The Presiding Officer has the responsibility and duty to rule a speaker out of order if the comments made are of a personal nature, or are in any other manner disruptive to the orderly conduct of business of the Council. If a group of people is interested in speaking on the same subject a spokesperson may be appointed to represent the group.
The Council may allow additional time for a speaker if it does not unduly prolong the comment period. The Council may also limit the public input portion of the meeting to thirty (30) minutes.